Guide
[Running a Virtual Export Consultation]
How to finish a session with no language barrier
Not sure where to start with a virtual export consultation?
Here is the whole operating flow — from setting up a glossary the night before to handing over the AI deep-dive report afterwards — all handled with anessNote alone.
Aness · Jul 23, 2026 · aness.ai/blog
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From preparing the session to sharing reports with participants — in one place
Hello, this is TEAM XEROCODE 🙂
Virtual export consultations connecting Korean companies with overseas buyers are happening everywhere. Today we follow an organiser through their day and lay out, step by step, how anessNote keeps things running from preparation to the post-event report. If you have a session coming up, just follow this flow 👇
The night before: build the glossary, set up video interpretation
Half of the preparation is terminology. If a participant’s product names, industry jargon or English acronyms come out wrong, trust in the consultation slips. The day before, the organiser fills in a custom glossary using the material received from the participating companies.
- Register product names, brand names and key terms per language — interpretation applies them first, so the wording comes out right every time.
- Register once and reuse it across many sessions. For bulk upload, go to anessNote ▸ Settings ▸ Glossary. (Bulk upload for aness AI is in development — hang in there! 🤗)
For the full steps on video interpretation setup and glossary building, see the guides below 😊
During the consultation: invite the bot, watch your remaining time
When it is time to start, interpretation begins the moment you invite the anessNote bot into the video call already in progress. Neither the participating company nor the buyer has to install anything, so the consultation runs smoothly.
- Just invite the bot into Zoom, Google Meet or MS Teams and real-time interpretation starts.
- Everything said is interpreted live, and the full conversation is recorded automatically.
- When you run several sessions in a day, check your remaining interpretation time in advance so nothing cuts out mid-consultation.
- When the call ends, a link and password for the raw transcript are shared in the meeting chat and on the anessNote dashboard — don’t miss them!
How to run video interpretation and check your remaining time (Settings)
After the consultation: transcript to the companies, deep analysis for internal decisions
Once a consultation ends there are two things to collect: the raw transcript to share with the participating company, and the decision material the organiser keeps internally. anessNote separates the two.
① For the participating company — raw meeting transcript
- The whole conversation is recorded verbatim and can be downloaded as raw data.
- Hand the record over as-is so the company can use it for follow-up.
② For the organiser — consultation report & AI deep-dive report
- The AI deep-dive report covers deal likelihood, buyer sentiment (positive/negative), negotiating power and risk/opportunity factors — the basis for deciding which companies to focus on.
- It even proposes follow-up action items, useful when writing the post-event report and sending buyer follow-up emails.
- Together with the consultation report, use it internally to measure results and shortlist promising companies.
How to download raw data and read the deep-dive report
As consultations add up: your client data becomes an asset
Client details (participating companies and buyers) registered during a consultation pile up automatically under [Client Management] on the aness dashboard. It doesn’t end with one event — the more consultations you run, the more your own buyer database grows.
- Registering a client automatically generates a company verification report, so you can check creditworthiness at a glance.
- The client list — organised by country, products of interest and deal value — can also be downloaded as Excel.
How to register clients and read the reports
From preparation to sharing — a consultation with no language barrier
From glossary building to live interpretation, the transcript you share with participants and the decision material you keep internally — the whole operation runs on anessNote.
If you have a virtual export consultation coming up, prepare exactly along this flow. If you have questions or would like a demo, just reach out 🙋♂️